Location: Bissen, Luxembourg

Type: Permanent

Management Assistant (M/F)

We are looking for a master multi-tasker Management Assistant to support our executive team. Experience as a management or administration assistant is expected. Most important, Management Assistants should have a genuine desire to meet the needs of others and be fast at problem solving. The position is a full-time job.

Who we are:

LuxProvide is the national HPC organization in charge of implementing supercomputing facilities and providing HPC, HPDA & AI competencies and services.

Your role consists in:

  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
  • Providing real-time scheduling support by managing diaries, booking appointments, organizing meetings, reminding the executive team of important to do’s and deadlines and preventing conflicts
  • Making travel arrangements, such as flights, cars, and making hotel and restaurant reservations
  • Answering phone calls and routing callers to the appropriate party or taking messages
  • Handling basic bookkeeping tasks such as collating and filing expenses
  • Accurately recording minutes from meetings
  • Using various software, including word processing, spreadsheets, databases and presentation software to generate reports or to create presentations
  • Filing and retrieving corporate records, documents and reports
  • Greet and assist visitors and decide if they should be able to meet with executives
  • Maintain polite and professional communication via phone, e-mail and mail
  • Opening, sorting, and distributing faxes, emails and other correspondence
  • Provide general administrative and organizational support for projects
  • Contribute to the organization of events and conferences

 

Profile:

  • Graduate degree in a related field
  • Functional and technical knowledge to do the job at high level accomplishment
  • Able to organize a daily workload by priorities
  • Action oriented, proactive, and flexible in dealing with simultaneous tasks
  • Drive for results and able to meet deadlines
  • Demonstrate consistently trustworthy, reliable, and discreet behavior, in particular in dealing confidential information
  • Multilingual in French and English and demonstrate a high professional level in verbal and written communications skills in these languages. Knowledge of German and Luxembourgish is an asset
  • In depth understanding of MS Office suite and the ability to learn company-specific software if required
  • Experience in prior administrative or office assistant positions is a benefit

 

Apply for the position:

Please send your application to hr@lxp.lu or use our contact form: