Management Assistant (M/F)

We are looking for a master multi-tasker Management Assistant to support our executive team. Experience as a management or administration assistant is expected. Most important, Management Assistants should have a genuine desire to meet the needs of others and be fast at problem solving. The position is a full-time job.

Who we are:

LuxProvide is the national HPC organization in charge of implementing supercomputing facilities and providing HPC, HPDA & AI competencies and services.

Your role consists in:

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
• Providing real-time scheduling support by managing diaries, booking appointments, organizing meetings, reminding the executive team of important to do’s and deadlines and preventing conflicts
• Making travel arrangements, such as flights, cars, and making hotel and restaurant reservations
• Answering phone calls and routing callers to the appropriate party or taking messages
• Handling basic bookkeeping tasks such as collating and filing expenses
• Accurately recording minutes from meetings
• Using various software, including word processing, spreadsheets, databases and presentation software to generate reports or to create presentations
• Filing and retrieving corporate records, documents and reports
• Greet and assist visitors and decide if they should be able to meet with executives
• Maintain polite and professional communication via phone, e-mail and mail
• Opening, sorting, and distributing faxes, emails and other correspondence
• Provide general administrative and organizational support for projects
• Contribute to the organization of events and conferences

Profile:

• Graduate degree in a related field
• Functional and technical knowledge to do the job at high level accomplishment
• Able to organize a daily workload by priorities
• Action oriented, proactive, and flexible in dealing with simultaneous tasks
• Drive for results and able to meet deadlines
• Demonstrate consistently trustworthy, reliable, and discreet behavior, in particular in dealing confidential information
• Multilingual in French and English and demonstrate a high professional level in verbal and written communications skills in these languages. Knowledge of German and Luxembourgish is an asset
• In depth understanding of MS Office suite and the ability to learn company-specific software if required
• Experience in prior administrative or office assistant positions is a benefit

Apply for the position:

Please send your application to hr@lxp.lu or use our contact form: